Code of Conduct

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All events are recreational-drug-free. This includes online events where using recreational drugs prior to or during the sessions or in breakout rooms is prohibited. Please discuss with the organiser prior to the retreat if you are using medically prescribed drugs that could be confused with recreational drug use. 

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Excess or inappropriate use of alcohol is also not allowed.

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Some venues have strict vegetarian and/or no alcohol rules. Specific guidelines will be communicated to guests ahead of the retreats, please read all discussion board posts sent by the organisers to ensure you have accurate information and are prepared for the retreat and abide by the rules of the venue. The retreat venues may ask our group to leave if they feel their rules are being violated.

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Organisers of events reserve the right to ask an attendee to leave the retreat, weekend or meeting if they feel the attendee poses a risk to him/herself or other attendees.

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Emotional and Psychological Wellbeing 

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If you have any pre-existing medical or psychological conditions, you may wish to consult with your doctor or mental health professional before coming on retreat to ensure that the intensity and length of this event are right for you. Please also reach out to the organiser to make sure the retreat is right for you if in any doubt so we can support you in the best possible way.

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The retreats and weekends are a time for contemplation and exploration of the non-dual understanding, and the process may evoke strong feelings. We do our best to create a safe, supportive environment, and staff members are on hand to help where they can. However, neither Scott nor our staff are trained therapists and cannot, therefore, be regarded as a substitute for therapy or be held responsible for an individual’s care during events.

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Ongoing emotional and psychological support cannot be provided during a retreat or event, either by staff or other attendees. We reserve the right to ask attendees to leave a retreat or event if they cannot self-regulate or manage their emotional and psychological state. This decision will be made if we believe that an attendee's presence at a retreat or event is not in the best interest of themselves, other attendees, or staff. 

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We aim to create a peaceful, quiet, and safe environment during group sessions at our events. If we believe an attendee's processing during a group session is unsettling to others, or if the group session room is not the best environment for them to process their experience, we may ask them to leave the session and continue and process a more appropriate setting.

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Please note that nothing Scott Flynn says at an event, nor the content of any items available for purchase or for free, are intended to replace advice from a qualified medical practitioner or to prevent an attendee or purchaser from seeking such advice where appropriate.

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Any additional activities that are offered during a retreat including, but not limited to, movement workshops, yoga sessions, dance sessions etc. are taken at the attendees' own risk. 

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Cancellation

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Sales are non-refundable and non-transferable. The cancellation policy is clearly stated on each event page and again during the checkout process. 

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Scott Flynn reserves the right to cancel any event for reasons which are beyond his control, including insufficient attendee registration. However, if an unforeseen cancellation is required, your event fee will be refunded in full. Every endeavour will be made to inform you of this at least one week prior to the event. Scott Flynn can accept no further liability for course cancellations beyond the course refund.

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Should any event be cancelled for any reason related to Covid-19 or similar health concerns, the payments made will be automatically transferred to a replacement Retreat at Home. 

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We wish we could compensate people encountering unforeseen circumstances (injury, illness, family emergency, etc.). However, as this is a small business we regret that we are not able to underwrite these kinds of costs, and as such our policy is non-negotiable. We strongly recommend that you take out your own insurance in case of cancellation to cover travel, accommodation and such expenses outside of the course itself.

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If you need to cancel your place at the event for any reason you will be refunded according to the cancellation policy. You will only be able to claim a refund if within the terms and conditions of the cancellation policy for that particular event. A 10% admin fee will be retained from the refund amount.

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You will be responsible for covering expenses outside the event itself and it is recommended that you take out insurance as outlined above to cover such circumstances.

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Scott Flynn can accept no responsibility for accident or loss experienced by attendees while on one of his courses, retreats or events, although all reasonable efforts are made to ensure safety and enjoyment throughout.

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Service Animals, Pets and Accessibility

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We strive to ensure our events are accessible to everyone, including individuals with service animals like guide dogs. If you plan to attend an event with a service dog, please contact us in advance to registering for the event. We can then arrange suitable accommodations or seating. We appreciate your understanding if certain situations make accommodating service dogs difficult due to safety or logistics. In these circumstances, we will strive to do our best to offer alternative solutions. 

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Attendees are not permitted to bring pets or animals into venues where Scott is holding retreats or meetings which are not classed as service animals, such as certified and trained guide dogs or emotional support pets/animals. The only exception for this is if there has been explicit permission given by the retreat organiser beforehand. Please contact the event organiser for further information.

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Accessibility and Special Needs

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We are committed to providing an inclusive and welcoming environment for all attendees. If you have a disability or special need, please let the event organiser know at the time of booking or prior to arrival (for door payments) so that we can make appropriate arrangements to support you. We will do our best to accommodate your needs and ensure your participation. Your advance notice will enable us to better meet your requirements and support you to have a smooth experience of the event.

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Images

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If you are attending our retreats, courses or other events we reserve the right to take photographs or make videos and recordings. The filming and recording of such events may be viewed on our website and possibly shared on social media platforms, such as but not limited to Facebook, Instagram and YouTube. In such circumstances your identity will not be disclosed.

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All reasonable steps will be taken to preserve your anonymity, but the material is made available to further the development of Scott’s work and share knowledge in the public domain relating to Nonduality, Self-knowledge, and Self-inquiry.

In booking to attend such an event you are deemed to consent automatically to your image, whether still, video and/or recorded, being broadcast online.

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No Solicitation Policy

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Attendees and users are prohibited from soliciting business, promoting products or services, distributing advertising materials, or conducting direct sales during Scott Flynn events, either in-person or through the website attendee portal.

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We acknowledge that conversations about services can arise naturally. Attendees may find themselves in discussions or arrangements that are appropriate and mutually beneficial. However, if we perceive that an attendee is soliciting business, either directly or indirectly, by offering paid or unpaid services that appear inappropriate or uninvited by another attendee, we will ask that attendee to stop. If they continue, we may ask that attendee to leave the retreat or event.

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Refusal of Participation

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We also reserve the right to preemptively refuse admission to an attendee if we believe they may be in breach of any of our terms and conditions.

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If an attendee has already booked a retreat or event and we believe their attendance may not be beneficial for the retreat or event as a whole or themselves or other attendees, or we feel they may be likely to breach one of our terms and conditions, we reserve the sole right to terminate their participation in the event, in which case we will refund them their payment in full; however, we cannot be held responsible for any additional costs incurred such as transportation or accommodation costs they may have already incurred.

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Commuter Tickets (non-residential)

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Commuter tickets are non-residential, meaning no lodging is available at the venue nor is transportation to and from the event provided. Anyone purchasing a commuter ticket for an in-person retreat or event must arrange their own accommodation and transportation to attend the retreat during the day.

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We cannot refund deposits or balances or be held responsible if an attendee fails to secure appropriate accommodation nearby a venue and suitable transportation to and from an event. Therefore, we strongly advise arranging accommodation and researching transportation options before purchasing a commuter ticket.

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Any transportation or accommodation information provided on Scott’s website is intended as a resource only. It does not imply that we recommend or have any affiliation with the listed options, nor is the information guaranteed to be up-to-date and accurate. We cannot be held responsible for anyone who follows that information without researching it themselves first.

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Anyone who books a commuter ticket (non-residential) is not permitted to stay overnight on the venue grounds, whether in a vehicle or camping. Additionally, staying overnight onsite at the venue in any communal space or bedroom is not allowed.

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Children Attending Events

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Some venues may have restrictions regarding children attending events at their facility. It is essential to contact the event organiser prior to booking or arriving with children.

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Parents or guardians who wish for their children to attend an event will be required to read and sign a waiver and release of liability form for their attendance. This form will be provided by the event organiser prior to the event.

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Individuals under 18 must be accompanied by a parent or adult guardian to attend residential retreats. If a person under 18 wishes to attend one of Scott’s retreats, a parent or adult guardian must contact the retreat organiser beforehand to confirm the policy regarding minors for that particular event before booking.

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Payments

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Payments can be made online through our automated system with a credit or debit card. We cannot accept credit/debit card details over the phone or by e-mail as this is not a secure payment method.